European Hospital & Healthcare Employers’ Association

CALL FOR TENDER – Subcontracting external expertise

               

Open call for tender for research on strengthening social dialogue in the hospital sector in the East, South and Central Europe

Date of publication on the HOSPEEM and EPSU website: 01 February 2019 
Deadline for submissions: 22 February 2019

Download the Call for Tender

TENDER SPECIFICATIONS FOR SUBCONTRACTING EXTERNAL EXPERTISE

In order to ensure large visibility to this tender, HOSPEEM and EPSU will publish the tender on their websites. This tender will be publicly available for 21 days.

1. Purpose of the contract

Support is being sought from an external team of experts to help to facilitate the implementation of the project run by the EU-level social partners in the hospital/health care sector EPSU and HOSPEEM. The contractors will carry out research, in the form of a survey, to gather information on the priorities of the employers’ organisations and the trade unions and how they could be better articulated in future activities of HOSPEEM and EPSU. The research will also cover on information on the current involvement of the sectoral social partners in the European Semester with the aim to strengthen their role in this regard. The findings of this research will be presented at the regional capacity building workshops in form of draft factsheets. The subcontracted team of experts will also be responsible for the capacity building with social partner organisations in the respective countries and will assist in the organisation of the regional workshops in Bucharest, Rome and Zagreb. HOSPEEM and EPSU also expect the contractors to assist with the coordination of the project to ensure good outcomes.

2. Tasks to be performed by the subcontracted team of experts

  • Participating in the project partners’ kick-off meeting, the three regional workshops, the synthesis meeting and dissemination workshop;
  • Liaising with the project partners in exploring and finding direct or indirect potential contacts from relevant employers’ organisations and/or trade unions in targeted countries where HOSPEEM and/or EPSU are not yet represented;
  • Contacting representatives from national social partner organisations in the hospital/healthcare sector and providing information on the project in collaboration with the respective project partners (when approaching employers’ organisations, HOSPEEM will be the reference point, for trade unions, EPSU respectively);
  • Drafting the survey addressed to national social partner organisations in the hospital/healthcare sector in the targeted countries after liaising with the project partners.
  • Collecting and organising responses to the survey;
  • Drafting the content of the 14 country fact sheets based on three main outcomes: 1) responses collected via the survey, 2) information provided by participants and speakers during the regional workshops and 3) desk research;
  • Presenting draft fact sheets at the regional workshops;
  • Finalising of fact sheets in cooperation with HOSPEEM and EPSU;
  • Drafting of 3 reports on the regional workshops;
  • Presenting the final fact sheets and moderating the respective regional sessions during the dissemination workshop;
  • Writing the final project report

The final fact sheets should build on desk research as well as the surveys of the member organisation and other contacts of HOSPEEM and EPSU.

In order to perform the tasks listed above, the subcontracted team of experts will be asked to work for a total of 40 days.

3. Selection criteria

The offers received to the call for tender will be examined by the HOSPEEM EPSU and Secretariats – which can decide to also consult with representatives of EPSU affiliates and HOSPEEM members, where appropriate – on the basis of the following criteria:

  • At least 3 years of experience in the field of labour market and industrial relation, with a focus on national and European social dialogue;
  • Significant knowledge of carrying out similar tasks in relevant EU projects;
  • Experience in working with European / national social partners;
  • Good knowledge of European Social Dialogue and of its outcomes on a national level;
  • Proven research skills, including identifying relevant stakeholders and conducting surveys;
  • Proven ability to draft documents in English;
  • Particular expertise in the healthcare sector will be considered as an asset.

Next to contributing effectively to the success of this project, the contractor has to ensure a non-discriminatory work environment, including gender equality within the subcontracted team of experts.

The contract will be awarded according to the various elements contained below:

  • Understanding the nature of the assignments
  • Previous experiences (especially in EU affairs)
  • Presentation of the tender

4. Time schedule and reporting

The project duration is from February 2019 until January 2021. Draft fact sheets must be made available no less than 2 weeks prior to each workshop. The workshop reports should be prepared within one month after the workshop. A final project report taking into account proceedings at the dissemination workshop is required by December 2020.

5. Payment and standard contract and price

The total maximum budget available for the fees of the subcontractor is as follows:

Contract with HOSPEEM

  • Assisting in contacting key stakeholders in the target countries
  • Conducting survey
  • Drafting 14 x 1 paged fact sheets
  • Drafting 3 x 5 paged workshop reports
  • Drafting 1 x 20 paged project report

Price

The total budget for the Expertise is 24 000,00 EUR (all taxes and charges included).

HOSPEEM will sign a contract with the subcontracted team of experts. Payments will be made in three instalments dependent on the contractors carrying out the relevant stages of the work as listed above. A first payment of 20% of contract value on signature of the contract, a further payment of 40% of contract value on completion of the reports from the first two regional capacity building workshop (end of 2019) and a final payment of 40% upon finalisation of the project and delivery of the report from the third regional capacity building workshop and the final project report. The travel and accommodation expenses for the contractor to attend the project conferences or meet with the EPSU and HOSPEEM Secretariats will be covered by the overall travel and accommodation budget of the project and paid separately from the above-mentioned instalments.

6. Selection criteria related to the financial in technical capacity of the bidders

The contract will be awarded to the tenderer who is offering presents the best value for money, taking into account the specific criteria set above. The principles of transparency and equal treatment with a view to avoiding any conflict of interest will be respected.

The offer received will be examined on the basis of the following criteria:

  • Verifiable expertise, experience and skills, as required and described above;
  • Proven knowledge/ evidence/track record of research (supported by publications, academic articles etc.) on sectoral social dialogue, in particular focusing on the hospital sector and of the targeted regions listed above;
  • Respect the budgetary constraints.

7. Content presentation of the tender

Tenders must be written in English. They must be signed by the tenderer or his duly authorised representative and be perfectly legible so that there can be no doubt as to words and figures. Tenders must be clear and concise.

They must make it clear that they are able to meet the requirements of the specifications. All tenders must include at least two sections:

i) Technical proposal

The technical proposal must provide all the information needed for the purpose of awarding the contract, including:

  • Description of relevant professional experience with emphasis on the specific fields covered by the invitation to tender;
    • All information and documents necessary to enable the EPSU and HOSPEEM Secretariats to appraise the bid on the basis of the selection and award criteria set out above; A detailed CV of the expert(s) involved in the project activities;
    • Specific information concerning the proposed methodology for delivering the tasks listed in part 2.

ii) Financial proposal

Prices of the financial proposal must be quoted in euros, including if the sub-contractor is based in a country which is not in the euro-area. As far as the tenderers of those countries are concerned, they cannot change the amount of the bid because of the evolution of the exchange rate. The tenderers choose the exchange rate and assume all risks or opportunities relating to the rate fluctuation.

Prices shall be fixed and not subject to revision during the performance of the contract.

8. Content and selection of the bids

Offers must be received within 21 days of the date of publication of this call for tender by HOSPEEM, i.e. by 22 February 2019. Offers must be sent to HOSPEEM in both formats: electronic (by e-mail to s.mohrs@hospeem.eu and hospeem@hospeem.eu) and as a paper copy (see contact details below).

To ensure confidentiality, bidders must submit their offer in a sealed envelope. If self-adhesive envelopes are used, they must be sealed with adhesive tape crossed by the signature of the sender.

All candidates must either deliver their bid by hand or submit them by registered letter to:

Simone Mohrs
HOSPEEM
Rue des Deux Eglises, 26, bte. 5
1000 Brussels
Belgium
s.mohrs@hospeem.eu

 

EPSU has also published the Call for Tender on their webpage

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This project has received funding from the European Commission

Media Release: HOSPEEM-EPSU 2019-2020 Project Strengthening Social Dialogue in the Hospital Sector

               

MEDIA RELEASE

HOSPEEM and EPSU have been provided with financial support from the European Commission for a joint project in the field of sectoral social dialogue capacity building: “Strengthening social dialogue in the hospital sector in the East, South and Central Europe” (01.02.2019 – 31.01.2021)

The project will provide an appropriate framework to address capacity building needs of social partners in the following 14 countries: Bulgaria, Hungary, Poland, Romania, Cyprus, Greece, Italy, Malta, Portugal, Spain, Croatia, Czech Republic, Slovakia and Slovenia, by exchanging on and collecting their priorities and challenges that they are facing at national level.

Three Regional Workshops are planned between June 2019 and June 2020 as well as a  dissemination workshop in Brussels by the end of 2020.

A report, containing the outcomes of the workshops and the conclusions drawn during the final dissemination event will be produced, along with other supporting materials (e.g. fact sheets for each targeted country and videos).

In implementing this project HOSPEEM and EPSU wish to promote a “bottom-up” approach in the capacity building process. The information gathered during the project will be fed back into the regular meetings of the Sectoral Social Dialogue Committee for the Hospital Sector (SSDC HS). Core priorities of the sectoral dialogue between EPSU and HOSPEEM for the targeted regions will be discussed and evaluated, also in view of their use to influence EU-level policy makers.

Download press release

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This project has received funding from the European Commission

December HOSPEEM Newsletter is published

In this December 2018 edition of the newsletter, you will find information on the Social Partner’s Dissemination Workshop on Occupational Safety and Health and Continuing Professional Development (CPD), HOSPEEM news, news from our Members in France and in Lithuania.

This newsletter includes also relevant EU News, events and publications for hospital employers.

HOSPEEM Newsletter 2018 – Issue 45 (17 December 2018)

Social Partner’s Dissemination Workshop on Occupational Safety and Health and Continuing Professional Development

On 3 December 2018 HOSPEEM and EPSU organised in the European Parliament in Brussels the social partners’ dissemination workshop entitled “Taking stock and the way forward”. The workshop gathered approximately 30 participants from health professional organisations as well as actors from the employment sector as well as EU institutions and agencies.

The event was hosted by MEP Jana Žitňanská (ECR, Slovakia), rapporteur of the EP Report on Pathways for the reintegration of workers recovering from injury and illness into quality employment (2017/2277(INI)), adopted on 12 June 2018, co-hosted by MEP Brando Benifei (S&D, Italy) and moderated by Lodewijk Buschkens, EU-Affairs Manager, StAZ (Dutch Social Partner Organisation for Hospitals). In a written message to the workshop MEP Brando Benifei underlined that “the well-being, economic independence, self-determination and motivation of the [workforce] are key factors of ambitious recruitment and retention in the healthcare sector and in the provision of quality services for end-users.” He also underlined that “The healthcare sector needs a supportive legislative framework for the social dialogue between employees and employers in all Member States and transnationally, and recognition of its values to the economy and society”.

The workshop event helped to present and discuss the main outcomes from two joint projects on Continuing Professional Development (CPD) and Life Long Learning (LLL) and on Occupational Safety and Health (OSH) – focusing on musculoskeletal disorders and psychosocial risks and stress at the workplace (PSRS@W) with the EU-level partner organisations of health professionals and health management as well as with the European Parliament, the European Commission and EU-OSHA. Read more on the first project focusing on MSD and PSR and done between 2014 and 2016 on the HOSPEEM or EPSU webpage and on the second project focusing on CPD & LLL and taking again up MSD and PSRS@W, started in late 2017 and ending in early 2019, on the HOSPEEM or EPSU webpage.

To better disseminate the projects’ results at European and national level a media toolkit has been prepared by the HOSPEEM Secretariat containing all relevant links to the dedicated webpages and project deliverables (reports, media releases, videos, graphical recording etc.).

A video message from Marta Branca, HOSPEEM Vice-Secretary General presented an overview of the importance of continuous training and recruitment and retention policies for healthcare workers across Europe.

Nico Knibbe, project consultant, gave an overview on main insights from four conferences organised between 2015and 2018 in the context of the two projects “Assessing health and safety risks in the hospital sector and the role of the social partners in addressing them: the case of musculoskeletal disorders and psycho-social risks and stress at work” (2014-2016) and “Promoting effective recruitment and retention policies for health workers in the EU by ensuring access to Continuing Professional Development and healthy and safe workplaces supportive of patient safety and quality care” (2017-2019). In his presentation he also illustrated some of the take-home messages elaborated at the four conferences in Paris (HOSPEEM – EPSU), Helsinki (HOSPEEM – EPSU), Amsterdam (HOSPEEM – EPSU) and Vilnius (HOSPEEM – EPSU) and contained in the four conference reports.

Participants also listened to two presentations illustrating good practices developed and implemented by national social partners in Denmark and in the Netherlands.

  • Jette Steenberg Holtzmann and Winnie Lund, Capital Region of Denmark, presented the so-called “Bridge Model”, a competence development programme designed to enhance interprofessional collaboration between professionals and institutions of the hospital sector, of primary care and social care. Have a look at their presentation, a video the presenters showed and an information brochure on the bridge model.
  • Anouk ten Arve, Stichting IZZ, presented insights from a research showing that organisational differences in the health care utilisation of health care sector employees are related to differences in the organisational climate and that healthcare organisations with a positive organisational climate score lower on musculoskeletal disorders (MSDs) and emotional exhaustion. Have a look at their presentation, a video the presenters showed and an information brochure on the IZZ research and project.

Mathias Maucher, EPSU, and Simone Mohrs, HOSPEEM, concluded the dissemination workshop by elaborating on some of the planned next steps by HOSPEEM and EPSU, building on the insights and take home messages from the two projects. For the first project HOSPEEM and EPSU agreed on planned follow-up activities, contained in a document with the take home messages from the conferences in Paris and Helsinki. For the second document this document still has to be finalised until early 2019.

The dissemination workshop offered the opportunity to connect and exchange ideas between sectorial social partners’, experts in the health and employment sector as well as decision-makers.

Relevant documents:
PDF - 304.4 koAgenda Invitation
PDF - 304.4 koPoster
PDF - 304.4 koBiographies

Presentations

PDF - 304.4 koSetting The Scene, Nico Knibbe, Project Consultant, LOCOmotion
PDF - 304.4 koBRIDGE Model – A competency development programme designed to enhance interprofessional
collaboration, shared knowledge and patient and citizen involvement across sectors, Jette
Steenberg Holtzmann, Head of Office at Centre for HR and Winnie Lund, Development Consultant
and Project Leader at HR & Education, The Capital Region of Denmark
PDF - 304.4 koOrganisational climate, Anouk ten Arve, Programme Manager and Babette Bronkhorst, Project Manager, Stichting IZZ

EPSU also published an article on this topic.

Picture credits: HOSPEEM-EPSU, 2018

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This project is supported with funds from the European Commission

Conference in a nutshell video “A sound mind in a sound body – taking care of those who take care of us”

All the videos of the EPSU-HOSPEEM Conference “A sound mind in a sound body – taking care of those who take care of us” are available on the conference webpage.

On 23 and 24 May 2018 this second conference of the HOSPEEMEPSU project “Promoting effective recruitment and retention policies for health workers in the EU by ensuring access to CPD and healthy and safe workplaces supportive of patient safety and quality care” (2017-2018) took place in Vilnius (co-organised by LSADPS and supported by EPSU). The aim of this conference on Occupational Safety and Health was to pursue and expand the social partners’ thematic focus on  the prevention and reduction of MSD and PSRS@W. 

Video interview Tjitte Alkema, NVZ/HOSPEEM, 23 & 24 May 2018, Vilnius

All the videos of the EPSU-HOSPEEM Conference “A sound mind in a sound body – taking care of those who take care of us” are available on the conference webpage.

On 23 and 24 May 2018 this second conference of the HOSPEEMEPSU project “Promoting effective recruitment and retention policies for health workers in the EU by ensuring access to CPD and healthy and safe workplaces supportive of patient safety and quality care” (2017-2018) took place in Vilnius (co-organised by LSADPS and supported by EPSU). The aim of this conference on Occupational Safety and Health was to pursue and expand the social partners’ thematic focus on  the prevention and reduction of MSD and PSRS@W. 

Video teaser “A sound mind in a sound body – taking care of those who take care of us”

All the videos and the video teaser of the EPSU-HOSPEEM Conference “A sound mind in a sound body – taking care of those who take care of us” that took place on 23 & 24 May 2018 in Vilnius have been released!

On 23 and 24 May 2018 the second conference of the HOSPEEMEPSUproject “Promoting effective recruitment and retention policies for health workers in the EU by ensuring access to CPD and healthy and safe workplaces supportive of patient safety and quality care” (2017-2018) took place in Vilnius (co-organised by LSADPS and supported by EPSU). The aim of this conference on Occupational Safety and Health was to pursue and expand the social partners’ thematic focus on  the prevention and reduction of MSD and PSRS@W. 

Check all the videos on the Vilnius conference webpage on the HOSPEEM website or on the EPSU website.

 

 

Study visit to Lithuania in May 2018

HOSPEEM visited its Lithuanian member organisation Lithuanian National Association of Healthcare Organizations (NAHCO) on 25 May 2018 in Vilnius. HOSPEEM had the opportunity to visit the Lithuanian Parliament and one hospital, a member of NAHCO, the Republican Vilnius University Hospital in Vilnius. The non-profit hospital is the biggest emergency health care hospital in Lithuania and the second largest hospital in capital Vilnius. At the Parliament, a meeting was arranged with Ms Irena Šiaulienė, Deputy Speaker of the Board of the Seimas [the Lithuanian Parliament] and Member of the Lithuanian Parliament. The meeting was also attended by Antanas Vinkus, Member of the Lithuanian Parliament, former Deputy Minister of the Ministry of Social Security and Labour of the Republic of Lithuania and former Ambassador of Lithuania to Russia, Estonia and Latvia as well as Prof. Dr. Vinsas Janušonis, President of Lithuanian National Association of Healthcare Organizations and Dr. Vidmantas Žegunis. The visit at the Parliament provided the opportunity to discuss among others the migration and fair recruitment of health professionals and the 100-year anniversary of Lithuania.

At the hospital, the HOSPEEM Secretariat met among others Dr. Algimantas Pamerneckas, Director General, his advisor Rimvydas Toločka, Head of Emergency Medicine Department, Asta Jonaitienė and Dr. Vidmantas Žegunis. While visiting the hospital’s emergency and triage unit, the hospitals’ management and human resources, their functioning and activities were discussed. The meeting also provided the opportunity to exchange good practices from Lithuania and other HOSPEEM members. HOSPEEM would like to express its sincere thanks to Sigitas Griskonis, Lithuanian National Association of Healthcare Organizations, the representatives of the Lithuanian Parliament and the staff of the hospitals for the warm welcome and the enriching and fruitful exchange.

HOSPEEM-EPSU project – Media release: Social Partners’ Conference on OSH

MEDIA RELEASE

A joint conference organised by EPSU and HOSPEEM took place in Vilnius on the 23rd and 24th of May with the support of the Lithuanian EPSU affiliate Lietuvos sveikatos apsaugos darbuotojų profesinė sąjunga (LSADPS).

The aim of the conference was to pursue and expand the social partners’ thematic focus on the prevention and reduction of the two occupational health and safety hazards most widespread in the hospital/healthcare sector: musculoskeletal disorders (MSD) and psychosocial risks and stress at work (PSRS@W).

It brought together more than 100 participants from 17 EU Member States and from 2 non-EU countries, including 30 participants from Lithuania.

The conference was held in the framework of the joint project (2017-2018) which aims at first supporting the sectoral social partners in the hospital/healthcare sector and their national member organisations to achieve improved and attractive recruitment and effective retention conditions and second at facilitating the identification of good practice examples, the exchange of knowledge and mutual learning processes.

HOSPEEM and EPSU were honoured by the presence of Dr. Vytenis Andriukaitis, European Commissioner for Health and Food Safety, DG SANTE who referred to  their relevant initiatives on patient safety and the health workforce, calling for a continued cooperation and exchange with EPSU and HOSPEEM.

EPSU and HOSPEEM have expressed their intention to pursue the thematic work on the two conference topics in the coming years. The information collected, the project results and good practice will disseminated.

PDF - 304.4 ko Download Media release

Vilnius, Lithuania – 24th May 2018

This project is supported with funds from the European Commission